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May 2010
10
What are the responsibilities and what are they good for?
Usually, traditional (linear, task-driven) project management methods and software apply "task-resource” assignments only (eg. XY:40%, ZZ:60% for a specific task), which do not turn out what the exact role and responsibility to be applied for a specific human resource or group. Neither at project foundation level, nor at milestone or activity level (as traditional methods do not understand or do not apply this concept at all).
Goal-directed based approaches assign well defined responsibilities to project milestones and activities (needed to achieve milestones). These are the responsibilities of project roles related to administration, management, monitoring and execution! These are rather EFFORTS involving more or less accountabilities that can not necessarily be assigned to a period, or have exact time to conclude.
The ideal responsibilities of 5-PATHS™ project management philosophy can be noted with the 'IDEAL' mnemonic. The acronym 'IDEAL' will help us easily remember and effectively apply roles and responsibilities at project (foundation), milestone (global) and activity (detailed) levels. The elements of the so-called responsibiltiy matrix of 5-PATHS™ are described in the table below.
| Five main roles |
Code |
individual (or more) accountability |
Code | shared (or less) accountability |
| Information flow assurance |
I | provide Information (and/or QA) |
i | must be informed |
| Decision making |
D | makes Decisions exclusively | d |
make decision jointly with others ‘d' |
| Execution of work & activities | E | Execute work (solely) | e | assist to execute work (executes /w others 'e') |
| Activation (progress & resources) | A | Activate resources/manage progress | a | administer / supply resources |
| Look-over (review, sign-off, QA) |
L | Look over with sign-off (formal review, QA) |
l | look over to feedback (informal review) |
The logic described above immensely simplifies the process of demarcation and definition of roles and responsibilities of 5-PATHS™ projects, as only five of these important project roles and their initials should be noted (memorized). After these, only the degree of accountability is important to determine whether large or small letter code (or a combination thereof) must be assigned for accessing a particular milestone or an activity is being performed.
The dedicated responsibilities of goal-directed PM approaches (and particularly the I.D.E.A.L.™ responsibility matrix concept of 5-PATHS™) can play an important role of the entire project management life-cycle. Why? For example, during the planning process - with an appropriate software tool – accountabilities can be immediately modeled and evaluated. Whether our project is balanced from human resources point of view... How? The I.D.E.A.L. responsibilities are not only to show the number of resources and the percentage of their burden! It also shows that important fact how much pressure could be on a specific human resource: too little or too much accountability should be assumed, or even the right responsibility was assigned to the right person. (Anyway, extra work or overtime does not necessarily mean too much burden – yes it could - but rather, the really big pressure means how a human resource is accountable! - eg.: to accept and sign-off a conceptual design, to make an important business decision solely, to 'activate' people not belonging to me, etc.)
We would like to note that the logic of I.D.E.A.L.™ responsibilities and the underlying theory are integral parts of 5-PATHS™ project management methodology. The name and initials of I.D.E.A.L.™ responsibilities have been developed in Hungarian and in English by Attila Lukacs, and are used in both languages seamlessly. Basically, it interprets and combines the principles of GDPM and 'SUMMIT-D' responsibility matrices originally developed by Coopers & Lybrand.
The dedicated responsibilities of goal-directed PM approaches (and particularly the I.D.E.A.L.™ responsibility matrix concept of 5-PATHS™) can play an important role of the entire project management life-cycle. Why? For example, during the planning process - with an appropriate software tool – accountabilities can be immediately modeled and evaluated. Whether our project is balanced from human resources point of view... How? The I.D.E.A.L. responsibilities are not only to show the number of resources and the percentage of their burden! It also shows that important fact how much pressure could be on a specific human resource: too little or too much accountability should be assumed, or even the right responsibility was assigned to the right person. (Anyway, extra work or overtime does not necessarily mean too much burden – yes it could - but rather, the really big pressure means how a human resource is accountable! - eg.: to accept and sign-off a conceptual design, to make an important business decision solely, to 'activate' people not belonging to me, etc.)
We would like to note that the logic of I.D.E.A.L.™ responsibilities and the underlying theory are integral parts of 5-PATHS™ project management methodology. The name and initials of I.D.E.A.L.™ responsibilities have been developed in Hungarian and in English by Attila Lukacs, and are used in both languages seamlessly. Basically, it interprets and combines the principles of GDPM and 'SUMMIT-D' responsibility matrices originally developed by Coopers & Lybrand.
(Original Hungarian version developed in 2008. First draft English translation by Attila Lukács, V0.1, 04.05.2011)
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